For projects where daily tasks are not detailed enough, TeamGantt now offers hourly estimation. Here is a video showing hourly estimation in action:
Enabling Estimated Hours on your project
To enable Estimated Hours on a project, go to Menu > Project Settings > Enable Hours and select "Yes":
Note: You must have Admin permission on a project to change the project's settings.
Adding Estimated Hours to a task
To begin viewing and assigning estimated hours to tasks, enable the Estimated Hours column from View > Estimated Hours:
To assign hours to a task, simply click into the text field in the Estimated Hours column and enter your estimate:
Using Estimated Hours to determine team availability
One of the biggest benefits of using the estimated hours feature is being able to more accurately see how busy your team is.
Assigning hours to users on your team
1) Assign both users and estimated hours to a task at the same time:
First, hover over the task and select "assign" in the People Assigned column or the person icon that appears next to the task bar:
Next, select the users(s) or resource(s) you'd like to assign to the task and enter either the Avg Hours/Day or Total Hours, and the other field will populate automatically:
2) If users have already been assigned to a task:
Hover over the Estimated Hours column, and then click into the text field to enter the total estimated hours for the task.
A pop-up window will appear, asking if you'd like to adjust the hours for the users/resources assigned the task. If you select the checkbox before selecting an option, your preference will be noted for all future instances. To adjust this preference in the future, visit My Preferences.
3) If hours have already been assigned to a task, but users have not:
First, hover over the task and select "assign" in the People Assigned column or the person icon that appears next to the
Next, select either the "Fix" option at the bottom of the user assignment window, or simply begin selecting users to assign hours to:
Note: When the task's length is changed, for instance, a 2-day task is extended to a 4-day task or vice versa, you'll be prompted to choose between increasing/decreasing users' assigned hours accordingly or leaving the daily assigned hours as-is. Go here for more information about setting your preferences for hourly scheduling.
Viewing estimated workload using the Availability tab
Now that your team has been assigned to hours, you'll have an even better understanding of how busy everyone is. Just use the Availability tab and toggle to Hours Per Day:
Any day that includes over 8 hours of work will automatically be highlighted in red to indicate a potential overload.
Read more about availability here!
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