Sync with Google Calendar, iCal, or Outlook

One of the neat features of TeamGantt is that you can plan your project in TeamGantt and then have the tasks displayed in the calendar of your choice.


Google Calendar

1) Open the Calendar Feed Page: From inside a project, you can click Menu > Calendar Feed.

2) Choose to sync all of your projects or individual projects: 

  • All projects: This is the default option and will take all of the tasks/milestones that are assigned to you in TeamGantt and display them in Google Calendar.
  • Individual projects: Choose to sync a select project's remaining tasks & milestones assigned to you, the entire project, or simply the project's milestones. 

Customize an individual project's calendar feed even further by selecting More Options: 

3) Get Link: Once you have your calendar configured, you can then click "Get Link for Google Calendar". Then Copy and Paste the link.

4) Add Link to Google Calendar
Open your Google Calendar and click down arrow to the right of "Other Calendars". Then select "Add by URL". Paste the link that you copied from TeamGantt into here.

You're all set! Google automatically refreshes the calendar every few hours.


iCal and Outlook Calendar

1) Open the Calendar Feed Page: From inside a project, you can click Menu > Calendar Feed.

2) Choose to sync all of your projects or individual projects: 

  • All projects: This is the default option and will take all of the tasks/milestones that are assigned to you in TeamGantt and display them in iCal or Outlook Calendar.
  • Individual projects: Choose to sync a select project's remaining tasks & milestones assigned to you, the entire project, or simply the project's milestones. 

Customize an individual project's calendar feed even further by selecting More Options: 

3) Subscribe: Click Subscribe to Calendar


4) Set Calendar Refresh Rate: Set calendar refresh rate to  the desired  setting. We recommend every 15 minutes or quicker. This can be done inside of iCal or Outlook.

You are all set! Your calendar will now automatically refresh and get the latest changes to your project.


Tips: 

  • In Google Calendar, you can sync tasks with a specific time. Just add start/due times to the sticky note within the task's comment window. The required format is HH:MM (i.e. 12:00pm - 1:00pm) You may need to re-sync the feed to see immediate changes.
  • In iCal, you can double-click the task, you will see a URL. If you click that URL, it will open the project for you.

Please note: Outlook for Mac does not support internet calendars.


To learn more about TeamGantt, join us for one of our webinars